When it comes to organizing offices, there are lots to consider. Here are 20 Office Organizing Tips!
Is your office organized, clean, functional, welcoming, and stress-free?
If not, then you will be more productive if it is!
What systems do you have in place now? What is working for you and what is not?
Do you have items that do not belong in your office?
If so, then remove and put away in proper spots
Do you have too much paper?
If so, can some of this paper be shredded or recycled?
To prevent too much paper, date future papers with removal dates
*Shred at year end, recycle at month end etc.
Do you have a systematic filing system?
Most important and here is a Quick Tip, Colour Code your file folders!
Do you really need that many supplies?
(pens, pencils, markers, also, erasers, rulers, paper, binders, etc.)
Can you find your files and supplies in 30 seconds or less?
Are you using desktop or drawer organizers to help keep your items organized and easily accessible?
Is your equipment and supplies within close proximity?
Are your items categorized? Are the related items put together?
(stamps with envelopes, paper clips, binder clips, tacks, push pins etc. altogether, empty duo tangs with empty file folders, pens and pencils close to white-out and erasers)
Do you have a “To Be Filed” folder?
If you can’t file right away, then I recommend putting it all in one folder and filing at the end of the week, or sooner if you can. Try not to let it pile up.
Keep a “Pending” folder and be sure to go through it regularly.
Go through it every day, every second day, or at the end of the week; it will depend on your work load.
Have a “To Be Read” folder handy, rather than having magazines lying around. Another alternative is to scan the articles you would like to read.
Create a Missed Calls Log or Journal and write down and date all your voice mail messages and key points of your conversations.
You will have a record of all your calls in one spot so you can reference back to.
Label, label, Label
Label files, drawers, bins, baskets, and also shelves.
Organize your drawers, bookcases and shelves.
Purge by donating and recycling when you can.
Use unusual spaces for storage solutions.
Small spaces can sometimes be used for storage shelves with baskets, or another solution for small spaces is floor to ceiling bookshelves.
Furniture with rollers are handy!
For example, moving file cabinets is much easier then when they role.
Clear your desk and leave just a few essentials at the end of each day.
What are you doing this year to get organized?
Do you have any special projects that you would like to work on? Like a basement that needs decluttering or kitchen cupboards that need to be reorganized? Because you’re reading this blog, maybe, like the client above, and myself, you have an office that you would like to tackle?
Start the New Year off right, and start with one area. You will feel great when it is done!
All the best,
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