<p><img class=”size-medium wp-image-3274″ src=”https://www.secondsetofhands.ca/wp-content/uploads/2015/01/Organize-files-300×195.jpg” alt=”” width=”300″ height=”195″ data-mce-src=”https://www.secondsetofhands.ca/wp-content/uploads/2015/01/Organize-files-300×195.jpg” /><span style=”color: #800000;” data-mce-style=”color: #800000;”><strong>Office Organizing!</strong></span><br /><em>When it comes to organizing offices, there are lots to consider. Here are 20 Office Organizing Tips! </em></p><li><strong>Is your office organized, clean, functional, welcoming, and stress-free?</strong> If not, you will be more productive if it is!</li><li><strong>What systems do you have in place now? What is working for you and what is not?</strong></li><li><strong>Do you have items that do not belong in your office?</strong> If so, remove and put away in proper spots</li><li><strong>Do you have too much paper?</strong> If so, can some of this paper be shredded or recycled?</li><li><strong>To prevent too much paper, date future papers with removal dates</strong> *Shred at year end, recycle at month end etc.</li><li><strong>Do you have a systematic filing system?</strong> Most important and here is a Quick Tip,<strong> Colour Code your file folders!</strong></li><li><strong>Do you really need that many supplies?</strong> (pens, pencils, markers, erasers, rulers, paper, binders, etc.)</li><li><strong>Can you find your files and supplies in 30 seconds or less?</strong></li><li><strong>Are you using desktop or drawer organizers to help keep your items organized and easily accessible?</strong></li><li><strong>Is your equipment and supplies within close proximity?</strong></li><li><strong>Are your items categorized? Are the related items put together?</strong> (stamps with envelopes, paper clips, binder clips, tacks, push pins etc. altogether, empty duotangs with empty file folders, pens and pencils close to white-out and erasers)</li><li><strong>Do you have a “To Be Filed” folder?</strong> If you can’t file right away, then I recommend putting it all in one folder and filing at the end of the week, or sooner if you can. Try not to let it pile up.</li><li><strong>Keep a “Pending” folder and be sure to go through it regularly.</strong> (every day, every second day, at the end of the week; it will depend on your work load)</li><li><strong>Have a “To Be Read” folder handy, rather than having magazines lying around. Another alternative is to scan the articles you would like to read.</strong></li><li><strong>Create a Missed Calls Log or Journal and write down and date all your voice mail messages and key points of your conversations</strong>. You will have a record of all your calls in one spot to reference back to.</li><li><strong>Label, label, Label</strong> – Label files, drawers, bins, baskets, shelves etc.</li><li><strong>Organize your drawers, bookcases and shelves</strong>. Purge by donating and recycling if you can.</li><li><strong>Use unusual spaces for storage solutions</strong>. Small spaces can sometimes be used for storage shelves with baskets, or another solution for small spaces is floor to ceiling bookshelves.</li><li><strong>Furniture with rollers are handy!</strong> For example, moving file cabinets is much easier when they role.</li><li><strong>Clear your desk and leave just a few essentials at the end of each day.</strong></li>
<p><strong>What are you doing this year to get organized? </strong> Do you have any special projects that you would like to work on? Do you have a basement that needs decluttering? Kitchen cupboards that need to be reorganized? Or like the client above, and myself, do you have an office that you would like to tackle?</p>
<p>Start the New Year off right, and start with one area. You will feel great when it is done!</p>
<p>All the best,<br />Kathy</p>
<p><strong>Kathy McEwan is a professional organizer and a Senior Move Manager specialist (cSMM), and owner of Second Set of Hands.</strong> If you would like help with organizing, decluttering or downsizing, contact Kathy.</p>
<p><strong>Kathy@secondsetofhands.ca</strong> or <strong>613-454-5706</strong>. <strong>www.secondsetofhands.ca </strong> <strong>www.facebook.com/secondsetofhandsconciergeottawa</strong></p>
<p><img class=”alignnone wp-image-316″ src=”http://www.secondsetofhands.ca/wpblog/wp-content/uploads/2015/01/Kathy-McEwan-Second-Set-of-Hands-300×264.jpg” alt=”Kathy McEwan, Professional Organizer” width=”137″ height=”120″ data-mce-src=”http://www.secondsetofhands.ca/wpblog/wp-content/uploads/2015/01/Kathy-McEwan-Second-Set-of-Hands-300×264.jpg” /></p>